Function Tracker | Event Management Software | Venue Management Software | Party Planning Software - Function Tracker for Schools
 
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Function Tracker is ideal for use in schools, universities and colleges looking to manage their campus scheduling - classrooms, meeting rooms or school halls. Our web based calendar can be accessed by staff 24/7 and our unique booking form allows for teachers/admin staff to book in events quickly and easily.

Function Tracker is flexible enough to be used to manage the whole school schedule or just the special events.

Not only can you manage these events, but when required you can take online registrations for special events and even payments (via Paypal) for fundraisers and concerts.

General
  • Manage bookings in your school classrooms, meeting rooms and halls
  • View booking details
  • View monthly, weekly or daily bookings
  • View & print calendar in daily, weekly, monthly or agenda view
  • Manage food and beverage requirements (if required)
  • Manage contractors & staff
  • Adjust pricing with self calculated discounts & additions
  • Manage pricing with automated calculators
  • Make mutiple bookings at the same time
  • Receive online enquiries/bookings
  • Add reminders for yourself, your colleagues or your staff
Add and Manage Events
  • Add an event
  • Manage a booking with multiple sessions
  • Add food & beverage selections
  • Calculate costs per person or per item
  • Copy/repeat a booking over multiple dates
  • Adjust - add or delete - any costs/items at any time
  • Change event details
  • Generate invoices
  • Organise event orders & running times
  • Track outstanding payments
  • Alerts for booking conflicts
Event Registration and Ticketing
  • Easy to set up and manage
  • Take registrations for free events
  • Sell tickets for an event
  • Take payments via invoice or Paypal
  • Customised forms
  • Create attendence lists
  • Sell tickets to multiple sesions
  • Multiple ticket prices per event
  • Creation of a webpage for ticket sales/registration
  • Promote your event on your website

Quotes, Contracts & Running Sheets
  • Create quotes
  • Create contracts
  • Create running sheets
  • Create kitchen sheets
  • Create event running orders
  • Use our templates or create your own
  • Print, PDF or email directly from the software
Invoicing and payments
  • Manage financial details
  • Record bonds and deposits received
  • Create deposit invoices
  • Generate deposit and generic receipts
  • Refund a payment
  • Record payment types
  • Integrated with XERO Accounting Software
  • Integrated with MYOB Accounting Software
Manage Staff
  • Manage staff costs for each event
  • View staff calendar
Customers
  • Track customer contact details and event history
  • Add notes to customer details
  • Easy search capabilities by customer name or event name
Manage Menus
  • Create individual menus
  • Create packages
  • Add cost and customer pricing
  • Create menu items on the fly
  • Itemise menus for equipment, logistics
  • Create custom menus for any other additional requirements
Manage Rooms/Venue
  • Create rooms and sub rooms
  • Manage room hire types and charges
  • Create room hire charges on the fly
  • Manage rooms within multiple locations

 

Produce Reports
  • General reports
  • Logistics reports
  • View customised reports (by date/status)
  • Produce booked by report
  • Source of business report
  • Payment reports
  • Many more options
Self Administration
  • Set up every part of the process in the admin panel
  • Create and manage event types
  • Create and manage event statuses
  • Choose 12 hour or 24 hour time
  • Choose your school hours
  • Self administer user management including secure logins
  • Set menu expiry dates
  • Block dates in the calendar
Other
  • Automatic application of food & beverage, room hire costs
  • Change menu items & prices
  • Cancel a function
  • View function items & prices
  • Create mailing & marketing lists
  • Click and drag options on the calendar
  • Unlimited users
  • Integrated with Mailchimp

 


Integrated with