Function Tracker | Event Management Software | Venue Management Software | Party Planning Software - Features
 
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Function Tracker provides all of the features that you have come to expect from much more expensive Event and Venue Management programs, with the added benefits of an online system including 24/7 access. Our simple and intuative interface and logical catering management pages, make booking and managing your business a breeze, for even the most inexperienced computer user.

Function Tracker has been designed to be a simple and easy to use tool for any venue that takes event or function bookings. Unlike other systems, it is simple to set up and you can be using the system today... Your unique website is set up instantaneously when you sign up and you can be managing your event business straight away.

General
  • Manage bookings in your event space
  • View event details
  • View monthly, weekly or daily events
  • View & print calendar in daily, weekly, monthly or agenda view
  • Manage food and beverage requirements
  • Manage contractors & staff
  • Adjust pricing with self calculated discounts & additions
  • Manage pricing with automated calculators
  • Make mutiple bookings at the same time
  • Receive online enquiries
  • Add reminders for yourself, your colleagues or your customer
Add and Manage Events
  • Add an event
  • Manage a booking with multiple sessions
  • Add food & beverage selections
  • Calculate costs per person or per item
  • Copy/repeat a booking over multiple dates
  • Adjust - add or delete - any costs/items at any time
  • Change event details
  • Generate invoices
  • Organise event orders & running times
  • Track outstanding payments
  • Alerts for booking conflicts
Event Registration and Ticketing - NEW
  • Easy to set up and manage
  • Take registrations for free events
  • Sell tickets for an event
  • Take payments via invoice or Paypal
  • Customised forms
  • Create attendence lists
  • Sell tickets to multiple sesions
  • Multiple ticket prices per event
  • Creation of a webpage for ticket sales/registration
  • Promote your event on your website

Quotes, Contracts & Running Sheets
  • Create quotes
  • Create contracts
  • Create running sheets
  • Create kitchen sheets
  • Create event running orders
  • Use our templates or create your own
  • Print, PDF or email directly from the software
Invoicing and payments
  • Manage financial details
  • Record bonds and deposits received
  • Create deposit invoices
  • Generate deposit and generic receipts
  • Refund a payment
  • Record payment types
  • NEW - Integrated with XERO Accounting Software
  • NEW - Integrated with MYOB Accounting Software
Manage Staff
  • Manage staff costs for each event
  • View staff calendar
Customers
  • Track customer contact details and event history
  • Add notes to customer details
  • Easy search capabilities by customer name or event name
Manage Menus / Catering and Equipment
  • Create individual menus
  • Create packages
  • Add cost and customer pricing
  • Create menu items on the fly
  • Itemise menus for equipment, decorations and logistics
  • Create custom menus for any other additional requirements
Manage Rooms/Venue
  • Create rooms and sub rooms
  • Manage room hire types and charges
  • Create room hire charges on the fly
  • Manage rooms within multiple locations

 

Produce Reports
  • General reports
  • Logistics reports
  • View customised reports (by date/status)
  • Produce booked by report
  • Source of business report
  • Payment reports
  • Many more options
Self Administration
  • Set up every part of the process in the admin panel
  • Create and manage event types
  • Create and manage event statuses
  • Choose 12 hour or 24 hour time
  • Choose your opening hours
  • Self administer user management including secure logins
  • Set menu expiry dates
  • Block dates in the calendar
Other
  • Automatic application of food & beverage, room hire costs
  • Generate event running sheets
  • Change menu items & prices
  • Cancel a function
  • View function items & prices
  • Create mailing & marketing lists
  • Click and drag options on the calendar
  • Unlimited users
  • NEW - Integrated with Mailchimp

 


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